WE ARE HIRING
Coordinator – Operations, Inventory Management – Skopje
LEORON Press Service
Jobs
٥ مارس ٢٠٢٤
Please send us your CV
Job Description
Coordinator – Operations, Inventory Management – Skopje
Department
Operations
Report To
Director of Operations
Office
Skopje
Working Hours
Sunday – Thursday / 07:30 – 15:45
Job Purpose
As part of the operations processes, this role is responsible for managing inventory and planning orders of company branded material and Academy book orders. Correct and timely inventory updates for multiple items: books, training kits, membership vouchers and exam seats. Correct cost allocation. It includes supporting other team members with various tasks when occasions arise.
Required Qualification
1
• Bachelor’s Degree (Tourism, Hotel, Business or Hospitality Management preferred)
2
• English Language Proficiency (Business English, both written and spoken)
3
• Previous working experience in operations dept, a hotel, or a travel agency (recommended).
Major Roles And Responsibilities
• Daily track Popleads calendar for upcoming courses and communicate with PMs regarding book needs for them
• Place timely orders or Academy materials, books , online seats etc. Exact quantity agreed together with PM
• Manage relationship with the Academies per company contracts and previously agreed upon guidelines and processes
• Track and record internal inventory status of academy books and Leoron promotional materials
• Update inventory status in internal inventory management system.
• Aid with execution of Certificate Lists, Delegates Lists, Applications for Academies/ Exams.
• This role is anticipated to provide support per need to other colleagues within the ops team with various activities.
Technical Competencies
Competency Name
Proficiency Level
Competency Name
Planning, Negotiating and Organizing
Plan and organize event based on existing and changing calendar while negotiation best rates with vendors and suppliers.
Proficiency Level
Fundamental
Competency Name
Governmental protocols and procedures
Company licenses and permits (educational and other authorities, taxes, and regulations.
Proficiency Level
Fundamental
Competency Name
Calendar and Schedule Management
Timely registering of planned events, constantly maintaining up-to-date schedules, manage calendar of events as well as calendar changes, Popleads CRM management.
Proficiency Level
Proficient
Competency Name
Event Management
Course Execution, course networking and relationship management, venue management.
Proficiency Level
Fundamental
Competency Name
Stakeholder Management
Hotel management, networking and relationship management (partnerships with hotels, travel agencies, ground travels companies),
Proficiency Level
Proficient
Competency Name
Inventory Management
Procurement, sourcing, material management
Proficiency Level
Proficient
Competency Name
Financial Management
Cost management and optimization, budgeting.
Proficiency Level
Fundamental
Competency Name
Travel Management
Logistics, visa issuing, ground and air travels
Proficiency Level
Proficient
Behavioral Competencies
Competency Name
Proficiency Level
Competency Name
Customer Centricity
Apply focus on People to develop customer excellence and happiness so to build long-lasting relationship and partnerships.
Proficiency Level
Proficient
Competency Name
Strategic Thinking
Understand the L&D business, manage the business purpose to understand where we are, where we want to be and how to get there. Utilize strategic thinking tools for business purposes, apply analytical and creative thinking.
Proficiency Level
Fundamental
Competency Name
L&D Industry Craftsmanship
Possess desire and passion for success in training and development industry, live and apply the corporate values, align the personal with organizational vision and culture.
Proficiency Level
Fundamental
Competency Name
Managing People
Growth and Development, focus on goals and execution, apply self-Motivation, engage in continuous learning as well as develop people and teams, apply and manage Diversity and Equal Opportunity as well as employee engagement.
Proficiency Level
Fundamental
Competency Name
Managing Training Projects
Possess knowledge in the sales process end to end, Instructional design and trainer recruitment, involvement of marketing, support of finance and operations teams, event management, understand the design and IT processes.
Proficiency Level
Fundamental
Competency Name
Results orientation
Demonstrate initiatives, commercial acumen, apply self-motivation and drive for results.
Proficiency Level
Fundamental
Competency Name
Communication and Presentation
Knowledge of effective and appropriate communication and presentation patterns and the ability to use and adapt that knowledge in different workplace contexts
Proficiency Level
Fundamental
Competency Name
Collaboration
Work together as a Team, by applying adaptability and flexibility, towards a common goal that benefits the team and the organization, apply teambuilding and conflict management techniques , adaptability and flexibility.
Proficiency Level
Proficient